Creating a shared folder will give the individual(s) you specify access to the emails, contacts, tasks, or notes contained in that folder.

Your office might find shared folders to be useful in any of the following circumstances.

The steps vary depending on whether you are the one granting ( User1 ) or receiving ( User2 ) access.

This way the folder permissions will automatically be updated each time the groups membership changes.

This step will give User2 access to view and adddelete emails from the specified folder(s) you wish to share.

These instructions are similar to those from Steps 1 2 but differ greatly towards the end.).

Once youve sent that email, save a copy for yourself so you can refer to it later as a reminder of which folders youve shared and with whom.

New top-level folders will have their names (but not contents) visible to User2.

New subfolders under a shared folder will have the same permissions as the shared folder.

You can change those permissions manually by following the same procedure outlined in Step 3 above.

Their name should now appear in the list next to the Add and Remove buttons.

There may be multiple levels of parentsub-folders that need to be expanded to find the shared folder(s).

Then User2 must change the settings of their email account to remove shared access from User1.

Once done, you should see only a single entry for Default with a permission level of None.

If you also see an entry for Anonymous, confirm that it too is set to None.).

As before, you should see only a single entry for Default with a permission level of None.

How To See Folders In Outlook For Mac That Are Shared From Other People